Treasurer's Report

The Treasurer is responsible to the WSO for monitoring and reporting all the WSO income and expenses.  This includes liaison as needed with the WSO office staff and supporting accounting firm.

Check here for the latest WSO Treasurer and accounting reports to the WSO Board.

Treasurer and Finance Committee Report - August 2017

Dear Fellow ACA Members,

The August Treasurer's and Finance Committee reports are submitted below for your review and information. WSO continues to rely on revenues from book and other inventory item sales to fund our service office. We are always looking for ways to reduce the expenses and increase group contributions so that we become self supporting through our own contributions.

Our 7th Tradition Contributions are holding steady, but we are hoping they begin to increase with interest building in ACA and WSO. We need to become self-supporting through our own contributions as our 7th Tradition so wisely suggests.

Treasurer's Report

I am pleased to announce that WSO has been completely refunded for all of the overcharges made by the workers comp insurance company from December 2012 thru July 2017. We received refunds totaling $53,086.33 over the past 3 months. 

Just as quickly as that money came in we also found out that we owed 4 outstanding book publishing invoices that apparently we were never billed for by the publishing company. It sems they went through a merger and the publishing company was purchased by a larger company and during the transition of accounting systems, we didn't receive invoices that totaled $38,893.39 from around the first of the year. Luckily we had the extra income from the workers comp refunds to offfset the huge hit for the book invoices. There are no coincidences in my humble opinion!

The 7th Tradition Contributions are listed under that tab in the left menu. 

Please feel free to contact me at treasurer@adultchildren.org with any questions or comments.

As you may recall the July 2017 P&L showed a $9,597 shrinkage in literature inventory. The Finance Committee began looking into this and discovered that a shipment of books sent to Amazon UK to use as stock for sales in Europe was not properly transmitted to the accountant. Therefore she showed a loss of those 260 books instead of a transfer between warehouses. There is still some shrinkage we are looking into and we will continue to be vigilant about monitoring this.

Here is the August 2017 Profit & Loss statement. August_2017_P_and_L.pdf.

The August_2017_Balance_Sheet.pdf shows a slight increase in assets over the prior month which is due to literature sales and other income. 

Finance Committee Report

Greetings ACA Members,

Your WSO Finance Committee continues to meet on a weekly basis to work on the measures that will help ACA WSO become a more efficient and transparent organization.

Together we are finalizing plans for changes to WSO's financial structure that will bring us into the 21st century with our bookkeeping and accounting information.

The committee has been working on developing a new chart of accounts that will be integrated withthe new Quickbooks accounting platform.

In addition to the Quickbooks project the Finance Committee is also working on ways to implement the auditors recommendations which are posted on the Audit Committee page. 

Here is a list of the projects currently active in the FInance Committee:

1. Create an Accounting Procedures Manual
2. Review of Financials for Monthly Board Teleconference
3. European Reports 
5. Moving content out of accountant's online vault
6. Planning for 2018 Budget preparation
7. Bid Policy for new projects and purchases

Treasurer and Finance Committee Report - July 2017

Hello ACA Members,

The July Treasurer's and Finance Committee reports are submitted below for your information. WSO continues to rely on revenues from book and other inventory item sales to fund our service office. We are actively looking for ways to reduce the expenses as all areas are being reviewed.

Our 7th Tradition Contributions are also holding steady, but we are hoping they begin to increase with interest building in ACA and WSO. We need to become self-supporting through our own contributions as our 7th Tradition so wisely suggests.

Treasurer's Report

We continued to receive good news that we were being refunded funds we were overcharged by the workers comp insurance company from December 2012 thru current year. To date we have received refunds of $6,340 for year 2012-2013, $8,300 for year 2013-2014, and $16,365.08 for year 2015-2016 for a total of $31,005.08 thus far. I have been told we will receive $15,117.00 for year 2014-2015 and $6,964.25 for year 2016-2017 in the next couple of weeks.

The board formally received the 2016 Financial Audit report at its July 13th working session teleconference. The CPA firm Vasquez and Associates joined the teleconference and presented the final audit report. The audit in its entirety is available on the Audit Committee page in the Repository.   

The 7th Tradition Contributions are listed under that tab in the left menu. 

Please feel free to contact me at treasurer@adultchildren.org with any questions or comments.

The July 2017 P&L shows a net loss for the month of July of -$9,372 including the $14,640 of workers comp refunds. The bookkeeper sent the final financial statements late last night and said there was a $9,597 shrinkage literature write off. The Finance Committee will be looking into this  over the next several days and I have also asked the staff in Signal Hill to review these numbers and anticipate a report by Wednesday's Finance Committee meeting. Therefore we are still operating at a loss and really need the support of the groups as we continue to expand our services in the US and around the globe.

The July 2017 Balance Sheet shows a slight increase in assets over the prior month which is due to literature sales and other income. 

Finance Committee Report

Greetings ACA Members,

Your WSO Finance Committee has been very busy meeting weekly to work on measures we believe will help ACA WSO become a more efficient and transparent organization.

Together we are finalizing plans for changes to WSO's financial structure that will bring us into the 21st century with our bookkeeping and accounting information.

The committee has reviewed the four proposals it received for the Quickbooks migration project. and awarded the bid. This will ultimately move Quickbooks bookkeeping to the cloud and allow for multiple staff users to do the bookkeeping to reduce outside bookkeeping costs.

As part of the project there is also a shopping cart overhaul planned that will allow us to utilize the Quickbooks software to track our more complex inventory movements between the warehouses at our office, the third party fulfillment vendor, Amazon US and Amazon UK. This will greatly reduce the person hours currently dedicated to extracting data via spreadsheets and manual reports.

In addition to the Quickbooks project the Finance Committee is also working on ways to implement the auditors recommendations which are posted on the Audit Committee page. We are also working on the finalizing a new Chart of Accounts that will allow for better financial management of our income and expenses. Several more items we are working on are listed below.

1. Chart of Accounts numbering update
2. Review of Financials for Monthly Board Teleconference
3. European Reports 
5. Moving content out of bookkeeper's online vault
6. Planning for 2018 Budget preparation
7. Bid Policy for new projects and purchases

Treasurer's & Finance Committee Report - May 2017

Treasurer's Report

Hello Fellow ACA members,

As your trusted servant and new Treasurer I am committed to ensuring our finances are transparent and as error free as possible. To that end, we have begun implementing more office procedures which are in accordance with generally accepted accounting principles. These procedures are being coordinated with staff, our outside bookkeeper, and our new general manager. 

For example, from now on all check requests, credit memos and other forms used in our internal procedures will be sequentially numbered. I also suggested we implement a numbering system for our chart of accounts to allow for better tracking and coordination between income and expense accounts.

I am happy to report we received a refund of $16,365.08 after an audit of the Workman's Comp 2016 policy payments. The overcharge was due to a coding misclassification of some of the employees in the California Standard Classification System. After reviewing the audit reports for the two prior years 2015, and 2014, I have asked the insurance company to redo the audits for those years as the same erroneous codes were used then as well.

 We will be reviewing the 2016 Audit report very soon and looking for ways to further improve our internal controls, including our financial policies and procedures. The final draft of the financial statements has been issued to the board and the 2nd draft of the management letter has been issued.   

The 7th Tradition Contributions are listed under that tab in the left menu. 

Please feel free to contact me at treasurer@adultchildren.org with any questions or comments.

The Profit and Loss Statement shows a Net Income of $2,815.

The Balance Sheet shows a decrease in assets which, according to the bookkeeper, is due to literature inventory sales and reduced cash as a result of two large literature purchases made at the end of the month. The finance committee is going to review these reports again at its next meeting and will report back to the board.

We also have something new in addition to the reports on the website this month. We created two charts that show graphically where the 7th Tradition Contributions come from. We have them by Region and by Country to help give a visual of the activity by groups and individuals. You can see them on the 7th Tradition Contributions webpage.

Just like an ACA Group should never rely on book sales to meet its financial obligations, WSO should not rely on book sales to meet its fellowship services operating budget. Ours is one of the few major 12 Step organizations whose literature sales support such a large percentage of its operating budget. The sales far outweigh the contributions made by members and groups. Our 7th Tradition says we are self-supporting through our own contributions, not our book sales. I say this to help us become aware of where the bulk of WSO funds are coming from. I am going to make a commitment to encourage my home group to send in contributions more regularly. I hope you all will too.

Finance Committee Report

Committee members: Bill D. Chair, David M. Vice Chair, Jeffrey F., Charlie H., and Amy T. As Board Chair Mary Jo L. is an ex-officio member.

The Finance Committee met all weeks in May except the week I was in California coordinating the move to the new office. This past Wednesday we reviewed the May financial statements in detail and sent our comments back to the bookkeeper. She returned the revised financial statements late Friday night. The committee has not had a chance to review the revised financials together at the moment. The committee also discussed and approved an outstanding sizable refund to a customer due to a large quantity of lost and damaged books that were shipped from the third party fulfillment vendor Ware Pak

Other items on the Finance Committee's radar are developing a plan to deploy Quickbooks at the office and performing a cost accounting of Amazon US and Ware Pak fulfillment operations to see what our margins are in each of them as compared to the Signal Hill warehouse operation. We are also preparing to review the auditor's report and implementing their recommendations to move to an accrual based accounting system, develop an accounting manual, and create more internal controls and policies that will ensure an efficient and well run financial operation. 

Treasurer's & Finance Committee Report - June 2017

Hello ACA Members,

The June Treasurer's and Finance Committee reports are submitted below for your information. WSO continues to rely on revenues from book and other inventory item sales to fund our service office. We are actively looking for ways to reduce the expenses as all areas are being reviewed.

Our 7th Tradition Contributions are also holding steady, but we are hoping they begin to increase with interest building in ACA and WSO. We need to become self-supporting through our own contributions as our 7th Tradition so wisely suggests.

Treasurer's Report

I am able to report after reviewing the workers comp audit reports for the two prior years 2015, and 2014, the insurance company auditor has said we overpaid for those two years as well and they will be issuing a refund. We are waiting for the review of 2013 to be completed as the same erroneous codes were used then as well. This could lead to a refund for 2013 as well.

On a different audit front the board will formally receive the 2016 Financial Audit report at its July 13th working session teleconference. The CPA firm Vasquez and Associates will join the teleconference and present the final audit report.    

The 7th Tradition Contributions are listed under that tab in the left menu. 

Please feel free to contact me at treasurer@adultchildren.org with any questions or comments.

The June 2017 P&L shows a net loss for the month of June for ($9,546). This is primarily due to the final payment of $5,000 to Vasquez & Co. for the financial audit and the fact there were 3 pay periods in June instead of the normal 2 pay periods.

The Balance Sheet shows a slight increase in assets over the prior month which is due to literature sales and other income. The finance committee is going to review these reports again at its next meeting and will report back to the board.

Finance Committee Report

Greetings ACA Members,

Your WSO Finance Committee has added two new members in the recent weeks. One is Amy T. from MA., and the second is Pat H. from CA. We are pleased to have these to retired finance professionals on the committee. They are making an impact already.

In addition to board members who serve on the committee: David McB, FL. Vice Chair; Jeffrey F., Czech Republic; Charlie H., VA and Mary Jo L, IL, Board Chair, Ex-officio member.

Together we are planning changes to WSO's financial structure that will bring us into the 21st century with our bookkeeping and accounting information.

The biggest project the committee is working on right now is the Quickbooks migration project. This will entail moving out Quickbooks bookkeeping to the cloud and allow for multiple users to do the bookkeeping. As part of this there is also a shopping cart overhaul planned that will allow us to utilize the Quickbooks software to not do all our bookkeeping and payroll functions, but will also allow us to track our inventory levels and sales in real time. This will greatly reduce the person hours currently dedicated to extracting data via spreadsheets and manual reports.

In addition to the Quickbooks project the Finance Committee is also working on the following items:

1. Inventory month end statistics from all outlets
2. Chart of Accounts numbering update
3. Review of Financials for Monthly Board Teleconference
4. European Reports - work in progress with Amy
5. Moving content out of Patricia's online vault
6. Planning for 2018 Budget preparation

Treasurer's Report & Finance Committee - April 2017

Treasurer's Report

Hello Fellow ACA members,

It is my honor to serve you as Treasurer of WSO for the 2017-2018 term. Linked below are the financial statements for the month of April, 2017. The statements have been reviewed by the Finance Committee for accuracy.

The 7th Tradition Contributions are listed under that tab in the left menu. 

Please feel free to contact me at treasurer@adultchildren.org with any questions or comments.

The Profit and Loss Statement shows a Net Income of -$7,485.

The Balance Sheet shows little change.

Finance Committee Report

Committee members: Bill D. Chair, David M. Vice Chair, Jeffrey F., Charlie H., and Mary Jo L. ex-officio as Board Chair

The Finance Committee met and reviewed the April financial statements in detail. The committee also discussed Amazon online sales and were updated on the ongoing Amazon UK verification process. We hope we are in the final days of this process having responded to all of the verification team's requests.