Ballot Prep

2017 ABC Ballot Proposal Announcement

2017 proposals cover letter 12-2-16 revised1

Get the 2017 Ballot Proposals here.

 The link to vote online at Survey Monkey is here:

Call for Group Conscious Proposals

August 2016

Dear Fellow ACA Members,

ACA’s Annual Business Conference (ABC), is the annual gathering of delegates from ACA groups and intergroups to transact the business of ACA.  


At the ABC, the delegates consider fellowship proposals for possible action at the world service level. During the ABC, delegates also receive reports from the ACA World Service Organization (WSO) and its committees.


Each year the ACA WSO holds our Annual Business Conference (ABC) and ACA World Convention (AWC) in April. 

The 2017 ABC will be held April 21-23, 2017.


Prior to the ABC, registered ACA Groups and Intergroups around the world are able to submit Group Conscience Proposals (GCP) for changes to improve ACA. These proposals are then turned into ballots and sent out to all ACA groups worldwide and if they receive enough votes, are then placed on the agenda to be discussed and considered at the Annual Business Conference. If your group has a proposal that they would like the ACA fellowship to consider placing on the agenda at the 2017 ABC, then please:

  1. Go to http://www.surveymonkey.com/r/2017_Request_for_Proposals to submit a proposal.
  2. Fill in the form per the instructions indicated. 
  3. All proposals must be received by the WSO by September 30, 2016.  This is a much earlier deadline than in recent years, which is why your group is receiving this email now.  The reason for the earlier date is to allow enough time for proposals to be analyzed for impact and translated for international groups. 
  4. After all proposals are reviewed, clarified, an impact analysis is written, and the translations are completed, they will be sent out in a Group Conscience (GCB) Ballot on or about December 2, 2016.   The Group Conscience Ballots are due in to WSO’s online survey site by February 28, 2017.
  5. Proposals that receive at least a 2/3rds affirmative vote will then be placed on the agenda for the delegates to consider at the 2017 ABC. 

In addition, the WSO will host the ACA World Convention immediately after the ABC at the same location.  The location has not yet been determined.  That information will be sent out and posted on the ACA website as soon as it is known. If you have any questions about this process, please send an email to either  abc@adultchildren.org or ballotprep@acawso.org

  
Yours in Service,

The 2017 ABC and Ballot Preparation Committees 

Ballot Prep Subcommittee Report - July 2016

The Ballot Prep Committee has recently sent out the first of two courtesy Call for Proposals reminder emails to all of the registered ACA groups and Intergroups across the globe.  Most members do not know that they can submit Proposals all through the year, there is no need to wait until they receive the WSO courtesy email

PLEASE NOTE :  The emails were sent to the group contact on file with the WSO office.  If your group info is not current then you may not receive the email.  If your group did not get one please contact ACA WSO or email me at Ballotprep@acawso.org or go to the ACA website at http://repository.adultchildren.org/committee-abc where you can access it through the web link. 

The deadline for submission is September 30, 2016 if your proposed item is to be considered for this year’s Group Conscience Ballot going out in December 2016

The Ballot Proposal Process is where ACA groups and Intergroups can submit suggestions or ideas for new, or changes to ACA’s existing, literature, policies or procedures that your group conscience feels will be of benefit to other ACA’s around the globe.  Members may not realize that many of the ACA items you read at every meeting were once submitted as ballot proposals in this manner. Your proposals are then processed according to the Operating Policies and Procedures Manual (which can be found on the ACA website). 

Unfortunately at this time we are unable to get the call for proposals emails and form translated before being sent out due to the limitations of the web servers involved.  The committee is exploring a way to standardize the form and get it translated for future emails. When the Group Conscience Ballots go out in December they should be translated before going out.

If you are an ACA member who is multilingual we would appreciate it if you would pass the word to other groups in your area about this important email and translate it for them.  We look forward to hearing your group’s conscience suggestions on how to better carry the message to our fellow ACA members.

Tom R.
Chairman
Ballot Prep Committee
Ballotprep@acawso.org

Ballot Preparation Committee Report – October 2016

The Ballot Proposal Submission deadline (September 30, 2016) for consideration in the next Group Conscience Survey has passed and the committee has the following preliminary report:

25 – Attempts at submitting proposals were recognized by Survey Monkey
14 – Were marked incomplete by Survey Monkey but upon close review only 4 were really incomplete and those persons were contacted and resubmitted complete proposals by the deadline.
21- Actual proposals received from 13 different groups. (0.8% participation)
5 – proposals were from groups outside the US (representing 2 separate groups)

Several proposals were submitted by the same group (4 groups submitted a total of 13 of the proposals), of these 9 were submitted by the same person stating that they represented 3 separate "autonomous groups" and the proposals were worded identical to the previously submitted proposals by the other "autonomous groups".

Preliminary review of the submitted proposals suggested changes affecting the following areas:

OPPM – 11
Website – 4
Literature – 9
Literature New – 1
Balloting Process – 4
Committees – 4
WSO Board – 8

The proposals will now be reviewed by the BPC for clarification of the proposals intent (if needed), and those committees affected will be contacted to help establish costs associated with implementation of the proposals. Once that process is completed the Group Conscience Survey will be created for distribution to the groups via email.

The ballot proposal process itself thus far has revealed that the committee needs to review the survey monkey process that reported 14 incompletes when there were really only 4. In addition Survey Monkey allowed for one person to sign in as several different groups and make proposals for them. This brings to light the possibility of one person casting votes for multiple groups in the Group Conscience Survey that follows.

It is suggested that all ACA groups review their contact info on the WSO meetings page of the ACA website so they receive a copy of the upcoming Group Conscience Survey.

Tom R.
Chairman BPC

Ballot Prep Subcommittee Report - June 2016

An article outlining the current Ballot Proposal procedures and all pertinent deadlines has been written and was presented to the BPC members via Slack before hopeful inclusion in the special ABC edition of the ComLine coming up. In addition, committee members have collected, and are reviewing, balloting submission procedures and protocols for other organizations like ACA.

The goal of this review is see what would make the process more efficient for both the groups submitting the proposal and those who research the proposals before being presented in the annual ACA Group Conscience Survey.

Some items of interest in other fellowships are:
1. Proposals must reference what specifically it affects in the fellowships current state
2. Requiring regional/area votes be taken before presentation to the fellowship for voting
3. Referring all submitted proposals to committees for review before balloting
4. Is the item of an urgent nature

A review of ballot proposals submitted within ACA over the years is also underway. In the early days of ACA most of the ballots were focused on the foundation of our fellowship and now that the Big Red Book and other literature is in place the focus appears to have shifted to other areas.

This information may help us see where we are getting the ACA message out. For anyone reading this report on the ACA website I encourage you to talk to your group about the 2017 ballot proposal process and the Group Conscience Survey (GCS).

The statistics from the 2016 were:
23 Ballot Proposals were sent in the 2016 GCS to 1500 registered ACA groups
87 GCS Surveys were returned or just 5.8 percent of registered groups responded.

Was your group’s voice one of them? Yours in Service,

Tom R. Chairman,
BPC Ballotprep@acawso.org